Business Records Management -Archive Storage Specialists 

Archive storage and delivery services for London and the South

Archive storage or the storage of old files and documents in office premises in archive boxes, storage boxes, drawers and filing cabinets can be an expensive hidden cost to business. The costs involved are measurable in terms of wasted storage space, human resource in searching and retrieving the files and the opportunity cost of failing to use the space for more profitable applications. Some files and documents need to be kept for legal or statutory reasons and yet the contents are rarely looked at.  Very often, archives are poorly boxed and kept in lofts, garages, ‘stationery’ cupboards and in self store lock ups - but more often they are stored in prime office space.

A best administrative practice solution is for the files to be indexed and stored in archive boxes in a purpose built store at a fraction of office space cost.

Business Records Management offers a complete solution.

Your valuable files are stored in archive boxes and located in secure premises, managed through a database to ensure that the archive box and its contents are still live and destroyed when the life has expired. When files are required for additional work, they are retrieved and dispatched to your office.

If you currently store your records in-house moving your records to BRM to store and manage will bring the following benefits:

• Release of office space for more profitable use

• Security and safety - from physical damage and 'human error'

• Better control of and access to records

• Reduction in 'hidden' overhead - e.g. wasted staff time and effort searching for files

• Destruction when life has expired

If you currently store your records with a service provider moving your records to BRM to store and manage can bring the following benefits:

• Service levels that exceed client expectations

• Flexible, uncomplicated charges

• Flexible, uncomplicated contracts

• Database construction and management in compatible languages

• No requirement to buy in specialist software

• Expansion to match your growth

How the archive service works in practice  

BRM will bar code and identify every box whether from an existing service provider or direct from you office. 

The barcode data is uploaded to the ‘See-It’ database system and all the benefits derived from being able to sort by cost code, box number, destroy date and subject matter contained are immediately available to you.  

When a box is required, you can instruct BRM to retrieve the box and deliver it to your door next day or within the time scale agreed. When the work is finished, the box can be collected with any newly generated boxes to be returned to the store.

To see a demo if the ‘See-It’ database in action, click here

An archive uplift project can comprise of the following:

• survey the archive (by phone or by visit)

• uplift all boxes and if required clear shelving and other physical storage from site

• transfer all boxes to BRM archive store

• identify and barcode all boxes working with a supplied indexing where possible

• match with supplied database if in existence

• locate in archive box area in Fast Pick or Archive depending on forecast retrieval rates

• build ‘See-It’ database

• draw and replace boxes as required to agreed service contract

• interleaf files into boxes (saving total box movement)

• deliver boxes to door and collect where appropriate

• destroy to agreed schedule

A typical project would be quoted on the basis of:

• free survey and risk assessment

• uplift boxes and clear floors

• box storage on the basis of ‘per box per month’ or as required

• delivery and collection

• scanning and interleaving documents back into boxes

Facilities available at Business Records Management can be reviewed here we serve solicitors, accountants, financial services companies, insurance companies and the financial sector.

To discuss a project please call Ian Woodcock  on 01733 405104 or Rob Cooper on 0800 074 7234 or please us this contact form to contact us. We also offer live file storage and live file delivery services.

Many questions about archive storage have been asked before – please visit our Frequently Asked Questions for answers.

Business Records Management for archive storage, storage boxes, file storage, document storage, live file archive, barcode, delivery services, confidential destruction, shredding, risk assessed archive store, media storage, solicitors, accountants, financial services companies, insurance companies and commercial enterprises.